Managing a successful Facebook business page rarely falls on one person’s shoulders. As your business grows, you’ll likely need to grant access to team members who can help create content, respond to messages, and manage advertising campaigns.
Adding administrators to your Facebook page is a straightforward process, but it requires careful attention to security permissions. When you add someone as an admin, you’re giving them significant control over your online presence.
Let’s walk through the process step-by-step, showing exactly how to add a new admin while maintaining proper security for your business page.
Method 1: Adding an Admin via the Facebook App
Navigating to Page Settings
Before adding anyone to your page, you need to access the settings area. This section gives you control over who manages your business presence on Facebook.
While logged in as your page, start by tapping the gear icon in the top right corner of your Facebook app, as shown below.
In the settings menu, locate the search bar at the top and type “Page access.” This search helps you quickly find the page access settings without scrolling through numerous options.
Select “Page access” from the search results. This option allows you to “Invite people to help manage your Page, and control who has access to it.”
Adding a New Administrator
Once you’re in the Page access section, you’ll see a list of people who currently have access to your page. You’ll notice different sections for “People with Facebook access” and “People with task access.”
To add a new administrator, tap the “Add New” button in the upper right corner (circled in red in the image above).
When selecting someone to add, you’ll need to search for their name. Type their name in the search field, as demonstrated below. Facebook will display matching profiles you can select.
Setting Appropriate Permissions
After selecting the person to add, you’ll see a permissions screen that outlines exactly what access you’re granting to the new admin:
- Content: Create, manage or delete posts, stories and more
- Messages and calls: Respond to direct messages and make calls
- Community Activity: Review and respond to comments, remove unwanted content
- Ads: Create, manage and delete ads
- Insights: See how the Page, content and ads perform
At the bottom of this screen is a critical permission option: “Allow this person to also have full control.” By default, this toggle is off, which is safer. When enabled, it gives the person power to add or remove other admins—including yourself.
Consider carefully before granting full control, as the warning states: “Anyone with full control can give access to others, remove anyone from the Page (including you), or change anyone’s role.”
Confirming Security Credentials
As a final security measure, Facebook will ask you to confirm your profile password before completing this process.
The screen will request: “For your security, re-enter your Facebook profile password to confirm that this person should have full control and can manage everything you can.”
Enter your password in the field and tap “Confirm” to complete the process.
Method 2: How to Add an Admin in Meta Business Suite
Facebook now offers a more robust way to manage your business assets through Meta Business Suite. This method gives you advanced options for adding team members with specific access levels.
Step 1: Access Settings in Meta Business Suite
From your business page, tap on “More” in the bottom-right corner, then select “Settings” as shown below.
Step 2: Navigate to Business Portfolio Settings
In the Settings menu, look for the “Business portfolio settings” section and tap on “People” (circled in the image below).
Step 3: View Current Administrators and Add a New Person
You’ll see a list of people who currently have access to your business assets. To add a new person, tap on “Add person” in the top-right corner.
Step 4: Enter Email Address
Enter the email address of the person you want to add to your business account. Meta Business Suite allows you to add people by email even if they’re not connected to you on Facebook.
Step 5: Set Access Level
After entering the email address, you’ll need to select the appropriate access level for the new team member:
There are two main permission levels to consider:
- Basic access: The default option that lets people work only on Pages, Instagram accounts, or other business assets you assign to them.
- Full control: The highest level of access that allows the person to add or remove others and delete the business portfolio if desired.
Choose the appropriate access level based on the person’s role in your organization and the level of trust you have in them.
Step 6: Review and Send Invitation
Review the information before sending the invitation. Confirm the email address and access level are correct.
Best Practices for Managing Page Administrators
When adding administrators to your business page, keep these key security practices in mind:
- Only add people you trust completely with your brand’s online presence.
- Regularly audit who has access to your page and remove anyone who no longer needs it.
- Consider using the limited “task access” option instead of full admin privileges when appropriate.
- Document your admin changes to maintain clear records of who has access to your page.
- Train new admins on your brand voice and social media policies before granting access.
Maintaining Control of Your Business Presence
Your Facebook business page represents your brand to thousands of potential customers. Managing who has control over this valuable marketing asset is critical to maintaining brand consistency and security.
By following the steps outlined above, you can confidently add team members to help manage your page while maintaining appropriate security controls.
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Schedule a call with Nozak Consulting today to learn how we can help your business grow through effective digital marketing strategies.
